Archive of standard and reference materials
The archive of standard and reference materials is an automated system for creating, coordinating, publishing and structured storage of all regulatory and reference materials of the company.
This system enables you to reduce the time of creating, publishing, searching and processing regulatory documents significantly, to improve the employees’ performance, to ensure security and reliability of information storage as well as to delimit the rights of access to regulatory documents.
Features and Advantages:
- Creation of standard and reference documents on templates with automatic filling of template fields on the basis of information entered in the electronic form of the document.
- Multi-level repository of standard and reference documentation. Ability to move documents inside the repository.
- Flexible demarcation of document access rights, depending on the role and position of the employee, the type of document (public or non-public), its type and status.
- Ability to store packages of different types of documents (Word, PDF, Excel, Powerpoint, Visio) as a part of one standard and reference document.
- Ability to publish documents on the organization portal after passing the coordination / validation process.
- Flexible document search in the repository for various attributes. The ability to export search results to MS Excel.
- Functionality of bilateral links between different documents.
- System for automatic control over the expiry dates of documents. The ability to send notifications and tasks to responsible employees after the expiry date of the document automatically.
- Automatic determination of the coordination / approval route based on the information about the document type and author.
- Availability of a system of regular reminders to the employee in the case of non-fulfillment of the assignment within the allotted time, with the possibility of sending a notice to his supervisor.
- The ability of automatic coordination / approval in the absence of action on the part of the negotiator.
- Automatic forming of the approval page with the possibility of saving or printing.
- The ability of automatic generating reports on the coordination status of certain documents and of regular sending such reports to managers.
- Automatic generation of registration numbers according to specified rules.
- Automatic publication of an approved document in the required structure of the archive of standard and reference documents, depending on the attributes of the document.
- Functionality of version control of documents.
- Fixing all actions with the document in the document history.
- Reduction of time for creating, searching and processing regulatory documents.
- Increase the efficiency of the customer's employees.
- Simplified interaction of employees of various customer departments in the process of working with regulatory documents.
- Strengthening control of employee performance.
- Ensuring transparency of business processes.
- Tracking status, timing and progress of regulatory documents.
- Ensuring the security and reliability of information storage and delimiting the access to regulatory documents.
Advantages of working with us:
- More than 7 years of experience with the platform
- All of our SharePoint platform specialists are certified developers, our company has Microsoft-partner status
- More than 30 successfully completed projects, own products based on SharePoint platform
- Experience in designing highly loaded systems (up to 5000 concurrent users)
- Expertise and availability of ready-made solutions for the financial industry, energy companies, management companies
- A full range of services for the development and implementation - from investigation and business requirements to implementation and support solutions
- The functionality of the systems covers the spectrum of the main business processes of organizations and allows to customize business processes and systems to customer requirements
- Own infrastructure for the project execution