A legally significant document is a document used as evidence of business or other activity, the content of which is certainly perceived as genuine. Authenticity of legally significant documents is certified by electronic signatures and electronic seals.

Legally significant electronic document workflow is a full-fledged system that allows creating, receiving, coordinating, verifying and sending legally significant documents.

The given system enables to considerably reduce the time for creation, control, search and processing of legally significant documents; to increase the employees’ performance; to ensure the security and reliability of information storage, as well as to delineate access rights to legally significant documents.

Features and Advantages:

  • Support for the possibility of initiating the approval of the LSW by an external system. Integration with external systems
  • The system automatically builds the document visualization and the list of participants in the agreement / signing on the basis of data on the type of document and organizations that are parties under the contract
  • Creation of standard documents using templates with automatic filling of template fields on the basis of information entered in the electronic form of the document
  • Automatic determination of the route of the business process on the basis of information on the type of document
  • Automatically identify business process participants based on information about the author of the document
  • Availability of a system of regular reminders to the employee in case of non-fulfillment of the assignment within the allotted time, with the possibility of sending a notice to his supervisor
  • Ability to automatically negotiate / approve, in the absence of action by the negotiator
  • Automatic forming of the approval page with the possibility of saving or printing
  • The ability to automatically generate reports on the status of approval of certain documents and the regular sending of such reports to managers
  • Automatic generation of registration numbers according to specified rules
  • Ability to store documents in a multi-level archive
  • Functionality of bilateral links between different documents
  • Flexible demarcation of document access rights, depending on the role and position of the employee, the type of document (public or non-public), the type of document and its status
  • Ability to store packages of different types of documents (Word, PDF, Excel, PowerPoint, and Visio) within the same document
  • Ability to publish documents on the portal of the organization after passing the approval / approval process
  • Flexible search of documents in the repository for various attributes. The ability to export search results into MS Excel format
  • Functionality of version control of documents
  • Recording all actions with the document in the document history
  • Lack of necessity to keep a paper archive of legally significant documents
  • Reduction of time to create, search and process standard documents
  • Increase the efficiency of the customer's employees
  • Simplifying the interaction of employees of various customer departments in the process of dealing with documents
  • Strengthening the control of employee performance
  • Ensuring the transparency of business processes
  • Tracking status, timing and progress of document alignment
  • Ensuring the security and the reliability of information storage and delimiting the access to the information

Advantages of working with us:

  • More than 7 years of experience with the platform
  • All of our SharePoint platform specialists are certified developers, our company has Microsoft-partner status
  • More than 30 successfully completed projects, own products based on SharePoint platform
  • Experience in designing highly loaded systems (up to 5000 concurrent users)
  • Expertise and availability of ready-made solutions for the financial industry, energy companies, management companies
  • A full range of services for the development and implementation - from investigation and business requirements to implementation and support solutions
  • The functionality of the systems covers the spectrum of the main business processes of organizations and allows to customize business processes and systems to customer requirements
  • Own infrastructure for the project execution